Creating a paperless office can get tricky, but it may be easier than you think.
At offices around the country, computers equal the number of employees, and while paper is still prevalent there are new digital solutions that can take its place.
Companies looking to achieve a paperless office should be realistic about how practical the initiative is for your organization. Completely eliminating paper is a difficult undertaking, especially in industries that rely on paper records. That said, using less paper at work could save you money and demonstrate to your employees and customers that you take environmental responsibility seriously. The market is shifting to focus on sustainable business practices, and a paperless workplace is one way to get there.
If you have decided to transition to a paperless office, the first thing you should do is put together a responsible plan for adopting paper-saving processes. Consider using the tips below to establish key milestones, set a deadline for each and provide them to your employees to set expectations.
As your plan rolls out, consistently remind your employees to explore alternatives to paper around the office. This will help emphasize the transition and build habits that avoid the printer.
Perhaps the most difficult part of transitioning to a paperless office is addressing the stacks of existing paper records essential to your business. To avoid losing historical data, invest in digitizing paper files.
While efficiency will increase with electronic and searchable documents, remember to make sure that all of your data is safe. Verify that your organization has onsite and offsite backups to protect against data loss. Set an appropriate backup schedule as well, either at the end of the week or at the end of each day.
Achieving a paperless office takes time and dedication, but by adopting digital solutions and making incremental changes, most workplaces can find ways use less paper.